Privacy Policy

Ancient Synthesis
Operated by Veda Paradigm Pty Ltd (ABN 93 688 354 038)
Perth, Western Australia, Australia

Email: ancientsynthesis@gmail.com

Effective Date: February 2026

1. Introduction

Ancient Synthesis is operated by Veda Paradigm Pty Ltd (ABN 93 688 354 038) (“Ancient Synthesis”, “we”, “us”, “our”).

We are committed to protecting your privacy and handling personal information in accordance with:

  • The Privacy Act 1988 (Cth) (Australia)

  • The Australian Privacy Principles (APPs)

  • Applicable international data protection principles, including GDPR where relevant

This Privacy Policy explains how we collect, use, disclose, store and protect your personal information.

2. Scope

This policy applies to personal information collected:

  • Through our website

  • Via online bookings

  • Through email correspondence

  • In-person sessions

  • Retreat and workshop registrations

  • Phone communications

  • Online video platforms

Our services are provided from Western Australia, Australia, including where accessed internationally.

3. What Personal Information We Collect

We may collect:

3.1 General Personal Information

  • Full name

  • Email address

  • Phone number

  • Residential address

  • Emergency contact details

  • Booking and participation history

3.2 Sensitive Information (With Consent)

  • Health information voluntarily disclosed

  • Wellbeing information

  • Dietary requirements (for retreats)

  • Spiritual or belief-based information voluntarily shared

Sensitive information is collected only where reasonably necessary and with your consent.

3.3 Payment Information

Payments may be processed through third-party payment providers. We do not store full credit card details.

4. How We Collect Information

We collect personal information directly from you via:

  • Booking forms

  • Email communication

  • Registration forms

  • Intake forms

  • Phone conversations

  • Online meeting platforms

We may also collect limited website usage data through cookies or analytics tools.

5. Lawful Basis for Processing (International Clients)

For clients located outside Australia, including the UK and EU, we process personal data on the following lawful bases:

  • Performance of a contract

  • Legitimate business interests

  • Compliance with legal obligations

  • Explicit consent (for sensitive information)

By engaging our Services, you consent to the processing of your personal data in accordance with this Policy.

6. Purpose of Collection

We collect and use personal information to:

  • Provide and deliver Services

  • Communicate with you

  • Manage bookings and payments

  • Ensure participant safety

  • Facilitate retreats and events

  • Comply with legal and insurance obligations

  • Send marketing communications (where consented)

We do not sell personal information.

7. Overseas Disclosure

As we operate internationally:

  • Personal information may be stored in Australia.

  • It may be accessed by service providers located outside your country.

  • For retreats, information may be shared with accommodation providers, venues, guides or travel partners where necessary.

By engaging our Services, you consent to the transfer of your personal information to Australia and, where necessary, to other countries.

We take reasonable steps to ensure overseas recipients handle data securely.

8. Data Security

We implement reasonable administrative, technical and physical safeguards, including:

  • Password-protected systems

  • Secure cloud storage

  • Restricted access to information

  • Secure communication platforms

However, no electronic transmission or storage system is completely secure.

9. Data Retention

We retain personal information only for as long as reasonably necessary for:

  • Service delivery

  • Insurance requirements

  • Legal compliance

  • Dispute resolution

When no longer required, information is securely deleted or de-identified.

10. Your Rights

Subject to applicable laws, you may request:

  • Access to your personal information

  • Correction of inaccurate data

  • Deletion of data (where legally permissible)

  • Withdrawal of consent

  • Restriction of processing

Requests can be made via:

ancientsynthesis@gmail.com

We may require verification of identity before processing requests.

11. Marketing Communications

We may send information about:

  • Workshops

  • Retreats

  • Events

  • Services

You may unsubscribe at any time using the unsubscribe link or by contacting us.

We comply with the Spam Act 2003 (Cth).

12. Cookies & Website Analytics

If you use our website, we may collect:

  • IP address

  • Browser type

  • Pages visited

  • Usage data

This information helps improve user experience.

You may disable cookies in your browser settings.

13. Third-Party Platforms

We may use third-party platforms for:

  • Video conferencing

  • Payment processing

  • Email marketing

  • Event registration

These providers have their own privacy policies. We are not responsible for their independent privacy practices.

14. Limits of Confidentiality

While session discussions are treated as confidential, disclosure may occur where required by law, including:

  • Court order

  • Legal obligation

  • Serious and imminent threat to life or safety

15. Complaints

If you believe your privacy has been breached, please contact:

ancientsynthesis@gmail.com

We will respond within a reasonable timeframe.

If you are dissatisfied with our response and you are in Australia, you may lodge a complaint with:

Office of the Australian Information Commissioner (OAIC)
www.oaic.gov.au

International clients may also have rights to lodge complaints with their local data protection authority.

16. Changes to This Policy

We may update this Privacy Policy from time to time.

The current version will always be published with the effective date.

Continued use of our Services constitutes acceptance of any updates.